2027 host Hotels

Overflow Hotel #1: Hilton Garden Inn San Francisco Airport North (50 Doubles Available)

670 Gateway Boulevard South San Francisco, CA 94080 

Point of Contact: David Tewelde, Director of Sales

Phone: 650-872-1515

View website here

Room rate: $148 + tax (approx. $519 total per room)

*Breakfast is included in rate*

Purchasing Multiple Rooms?

Please send your list of rooming details to David Tewelde via phone or email (David.Tewelde@hilton.com), and he will provide you with a Credit Card Authorization form. This will enable him to make multiple reservations for your group.

Overflow Hotel #2: DoubleTree by Hilton San Francisco Airport North Bayfront (50 Doubles Available)

5000 Sierra Point Pkwy, Brisbane, CA 94005

Point of Contact: Eunice Abuel, Sales Manager 

Phone: (415) 467-4400

View website here

Room rate: $148 + tax (approx. $519 total per room)

*Breakfast is included in rate*

Purchasing Multiple Rooms?

Please send your list of rooming details to Eunice Abuel via phone or email (Eunice.Abuel2@hilton.com), and she will provide you with a Credit Card Authorization form. This will enable her to make multiple reservations for your group.

After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. Please include your Delegation List in your email. To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After securing your lodging, please submit your delegation list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List. Please follow the template given.

Please secure lodging immediately but no later than Friday, December 4th.

IMPORTANT HOTEL INFORMATION

Hotel Reservations

Hotel reservations must be for January 16-19 (3 nights) with the same number of hotel rooms each night. To secure rooms for your campus, contact your delegation’s designated hotel reservations team and mention “Afrikan Black Coalition Conference Room Block,” sharing the following information:

❏   Name of campus or group

❏   On-site contact person, email, & phone number

❏   Number of rooms (must be the same for each night)

❏   Expected payment method (See “Hotel Accommodation” section)

❏   Credit card or first night room deposit

❏   Estimated arrival time and number of attendees arriving together 

After reserving rooms, notify the ABC Conferencing Committee immediately by sending an email (including all information provided to the hotel reservation team) to conference@ablackcoalition.org. The final day to make reservations is December 4th. The last day to submit hotel payments is December 4th.

NOTE: Once room blocks are filled/the deadline has passed, you may be responsible for securing your own hotel arrangements. PLEASE PLAN ACCORDINGLY.

Hotel Payments

Hotel payments will be paid directly to the hotel and should be submitted with basic rooming list (see “Room Arrangements & Identity” section below for details on what to include on the list) by December 4th. Early payment is strongly suggested. Late payments will result in termination of reservations and thus loss of hotel accommodations.

Acceptable types of payments include credit card via secured service the hotel contracts with, wire/bank transfer if transfer fee is included, or check providing time to clear. We strongly suggest you send checks at least one week prior to payment date, as to ensure payment clears by December 4th.

Room Arrangements & Identity

To aid in the process of acknowledging and accommodating identity and how it impacts one’s comfort in terms of room arrangements, we have compiled a presentation (http://bit.ly/2CeF98r) for each campus delegation team to review and a resource (http://bit.ly/1kkovDo) Although the room preference responses will make placement straightforward, these materials should provide additional context.

Complete a comprehensive delegation list (all fields MUST be completed) no later than November 20th and a basic rooming list (including campus or group name, first and last name of each delegate, and all delegates grouped into each rooms of up to four delegates per room) to the hotel reservations team by December 4th. If additional assistance or time is needed, feel free to contact the ABC Conferencing Committee.

To complete the Finalized Delegation sheet, download the document and enter the requested information for each delegate (e.g. name, pronouns, shirt Size, special accommodations, assigned hotel room number, etc). After completing the form submit your list by emailing conference@ablackcoalition.org with the subject line: Campus/Organization Name Delegation List.

Incidentals

Upon check-in, each campus representative is responsible for putting down a credit card for damage incidentals. If damages are caused by your campus, financially your campus will be responsible for payment. Contractually, we have arranged for the hotel to request payment at the time of purchase from delegates for all other incidentals (i.e., room service, gift shop, in-room entertainment).

Safety & Protection

We are inhabiting spaces that are not our own. We will proudly take up space and enjoy every moment of OUR weekend, but we strongly advise that all delegates also remain vigilant and protect self and belongings. All campuses will be provided a contact sheet upon arrival listing who to contact if any issues may arise.

Transportation Logistics

Hotel Parking: Parking at the host hotels for the entire conference weekend is free of charge.

Hotel Distance from SFSU

• DoubleTree by Hilton San Francisco Airport - 11 miles (25 minutes)

• Hilton Garden Inn South San Francisco - 12 miles (27 minutes)

• DoubleTree by Hilton San Francisco Airport North Bayfront - 9.6 miles (25 minutes)